Privacy Policy for the Walk With Phoenix Project
Last updated: June 2026
The Walk With Phoenix Project (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal information with care and respect. This Privacy Policy explains what information we collect, why we collect it, how we use it, and the rights you have under UK data protection law.
We follow the requirements of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are (Data Controller)
The Walk With Phoenix Project is the data controller for this website.
This means we are responsible for deciding how your personal information is used and ensuring it is handled safely.
If you have any questions about this policy or your data, you can contact us at:
Email: privacy@walkwith-phoenix.org
What Personal Data We Collect
We collect only the information needed to run the website safely and allow users to participate.
Information you provide directly
- Name (or chosen username)
- Email address
- Tribute posts
- Blog posts
- Comments (if enabled)
- Any images or media you upload
Information collected automatically
- IP address (for security and spam prevention)
- Browser type and device information
- Cookies (used by WordPress and hosting services)
We do not collect sensitive personal data unless you choose to include it in a tribute or post.
Why We Collect Your Data (Lawful Basis)
- We use your information for the following purposes:
- To allow you to register and log in
- Lawful basis: Consent
- To allow you to post tributes or blog entries
- To moderate content and keep the site safe
Lawful basis: Legitimate interest
- To prevent spam and abuse
- To maintain website security and performance
- We do not use your data for marketing or advertising.
Who Can See Your Data
Your posts (tributes or blog entries) are visible publicly once approved.
Your email address and account details are never shown publicly.
Site Moderators
Trusted site moderators may review submitted tributes and posts before publication to ensure the space remains safe, respectful, and appropriate.
Who We Share Data With
We only share data with services required to operate the website:
- SiteGround (website hosting provider)
- WordPress (content management system)
- Anti‑spam or security tools (if added in future)
We do not sell or share your data with advertisers or third‑party marketers.
How Long We Keep Your Data
- User accounts: kept until you request deletion
- Tribute posts and blog posts: kept indefinitely unless removed
- Server logs (IP addresses, security logs): typically 30–90 days (SiteGround default)
- Backups: stored securely and rotated regularly
Your Rights Under UK GDPR
You have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Restrict how your data is used
- Object to certain types of processing
- Request a copy of your data in a portable format
To exercise any of these rights, email:
privacy@walkwith-phoenix.org
Cookies
This website uses standard WordPress cookies for:
- Login sessions
- Security
- Basic site functionality
If analytics or additional cookies are added in future, this policy will be updated.
Children’s Privacy
This site is not intended for children under 13.
We do not knowingly collect personal information from children.
changes to This Policy
We may update this Privacy Policy from time to time.